Saving Meeting Information
During a meeting, any participant can save the meeting chat transcript on his or her own computer. In addition, the Moderator can save a whiteboard file as an attachment to the meeting details.
Saving a Chat Transcript
You can save a chat transcript from an instant chat meeting or from a meeting that occurs in the Meeting Room. (A public chat conversation that occurs in the Meeting Room is known as a Meeting Room chat.)
Note You must save the transcript while the meeting window is open.
Saving a Transcript from an Instant Chat Meeting
- In the meeting window, choose Meeting - Save As.
- (Optional) Change the default file name and location.
Note The default location is the C:\Program Files\Lotus\Sametime Client\Chat Transcripts directory. The default filename includes the message topic, the date and time started, and the TXT extension. (For example: "Tuesday Status Meeting.021500PM.txt.") If you rename the file, be sure to use the TXT extension.
- Click Save.
Note Sametime Connect for browsers cannot save chat transcripts. See "Determining Which Version of Sametime Connect You are Using" for more information.
Note When Sametime Connect for browsers users choose People - Add to/Replace List, the Open dialog box displays the contents of the C: \WINDOWS\JAVA directory. However, the default directory for saving a contact list is C:\. Users must browse up to the C:\ directory to locate the file for a saved contact list.
Windows 95 OSR2
|
File |
Default Location |
|---|---|
|
Meeting Room Chat transcripts |
C:\Windows\Java\Sametime |
|
Instant chat meeting transcripts (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client\Chat Transcripts |
|
Instant chat meeting transcripts (Sametime Connect for browsers) |
n/a |
|
Contact list (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client |
|
Contact list (Sametime Connect for browsers) |
C:\ |
|
Status details (same as Meeting Room Chat directory) |
C:\Windows\Java\Sametime |
|
Accepted file transfers |
C:\Program Files\Lotus\Sametime Client\Transferred Files |
Windows 98/98 SE
|
File |
Default Location |
|---|---|
|
Meeting Room Chat transcripts |
C:\WINDOWS\JAVA\Sametime |
|
Instant chat meeting transcripts (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client\Chat Transcripts |
|
Instant chat meeting transcripts (Sametime Connect for browsers) |
n/a |
|
Contact list (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client |
|
Contact list (Sametime Connect for browsers) |
C:\ |
|
Status details (same as Meeting Room Chat directory) |
C:\WINDOWS\JAVA\Sametime |
|
Accepted file transfers |
C:\Program Files\Lotus\Sametime Client\Transferred Files |
Windows NT WorkStation 4 SP 6a
|
File |
Default Location |
|---|---|
|
Meeting Room Chat transcripts |
C:\WINNT\Java\Sametime |
|
Instant chat meeting transcripts (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client\Chat Transcripts |
|
Instant chat meeting transcripts (Sametime Connect for browsers) |
n/a |
|
Contact list (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client |
|
Contact list (Sametime Connect for browsers) |
C:\ |
|
Status details (same as Meeting Room Chat directory) |
C:\WINNT\Java\Sametime |
|
Accepted file transfers |
C:\Program Files\Lotus\Sametime Client\Transferred Files |
Windows 2000 Professional SP2
|
File |
Default Location |
|---|---|
|
Meeting Room Chat transcripts |
C:\WINNT\java\Sametime |
|
Instant chat meeting transcripts (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client\Chat Transcripts |
|
Instant chat meeting transcripts (Sametime Connect for browsers) |
n/a |
|
Contact list (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client |
|
Contact list (Sametime Connect for browsers) |
C:\ |
|
Status details (same as Meeting Room Chat directory) |
C:\WINNT\java\Sametime |
|
Accepted file transfers |
C:\Program Files\Lotus\Sametime Client\Transferred Files |
Windows XP
|
File |
Default Location |
|---|---|
|
Meeting Room Chat transcripts |
C:\WINDOWS\java\Sametime |
|
Instant chat meeting transcripts (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client\Chat Transcripts |
|
Instant chat meeting transcripts (Sametime Connect for browsers) |
n/a |
|
Contact list (Sametime Connect for the desktop) |
C:\Program Files\Lotus\Sametime Client |
|
Contact list (Sametime Connect for browsers) |
C:\ |
|
Status details (same as Meeting Room Chat directory) |
C:\WINDOWS\java\Sametime |
|
Accepted file transfers |
C:\Program Files\Lotus\Sametime Client\Transferred Files |
Saving a Transcript from a Meeting That Occurs in the Meeting Room
- In the Meeting Room, choose Meeting - Save - Meeting Room Chat.
- (Optional) Change the default file name and location.
Note The default location is the C:Windows\Java\Sametime directory. The default filename includes the message topic, the date and time started, and the TXT extension. (For example: "Tuesday Status Meeting.021500PM.txt.") If you rename the file, be sure to use the TXT extension.
- Click Save.
Saving a Whiteboard File
During a meeting, the Moderator might want to save a whiteboard file so that others can view it when the meeting is over. For example, if someone has presented a file on the whiteboard, and several participants have annotated the file, the Moderator can save the changed file as an attachment to the meeting details. The Moderator can also save a file that was created on the blank whiteboard.
Note You cannot save a whiteboard file in an instant meeting.
Sametime saves whiteboard files in two formats: RTF (for viewing in a word-processing program) and SWB (a whiteboard file, for viewing in a Sametime meeting). If you want to attach the saved file to another meeting, use the SWB version of the file.
Note For best results, view the RTF file in Microsoft Word.
To save a whiteboard file:
- Make sure the file you want to save is displayed on the whiteboard.
- Click Save in the whiteboard toolbar or choose Meeting - Save - Whiteboard. A confirmation dialog box appears.
Note If the file was previously attached to the meeting, the saved file names are Filename_Annotated.rtf and Filename_Sametime.swb. If the file was created using the blank whiteboard, the saved file names are Whiteboard.rtf and Whiteboard_Sametime.swb.
- (Optional) If you want to view the file immediately, click "Access Saved Whiteboard."
- The file is attached to the meeting details. The original version of the file is not overwritten; you can still view it from the Meeting Details page.
Note You cannot save your whiteboard presentation in its original file format. For example, if you attach a Lotus 1-2-3 file to the whiteboard, you cannot edit and save the changes in Lotus 1-2-3 format. If you must save your edits in the original file format, use screen sharing to edit and save the file.