Attaching Whiteboard Files

When scheduling a meeting, you can attach files to display on the whiteboard. (The Moderator can also attach files after the meeting has started.) The files appear on the whiteboard when you attend the meeting. Although you can attach more than one file to the whiteboard for each meeting, you must attach each file individually. The Moderator can also attach files during a meeting.

Note During a scheduled meeting, you can make changes to the file and ask the Moderator to save your changes. Only the Moderator can save a whiteboard file. The changes are saved in two new files (an RTF file and an SWB file); your original file is not affected. The original file and any changed versions of the file are available on the Meeting Details page. You cannot save a whiteboard file in an instant meeting.

To attach files:

1. Click "Attach a File" on the Files tab.
2. Click the link to check file formats in the Whiteboard Attachments dialog box and search for your file type in the list of files that Sametime can automatically convert for whiteboard display.
3. Do one of the following:
   • If Sametime can automatically convert your file type, click Browse to select the file from your computer. Continue to step 4.

     Tip You can attach a whiteboard file (SWB) from another meeting. For more information, see Accessing Meeting Details.

   • If Sametime cannot automatically convert your file type, click the Sametime Print Capture link in the Whiteboard Attachments dialog box to download Sametime Print Capture. After downloading Sametime Print Capture, you must install it on your computer and use it to convert your file to a Sametime (FST, or "File for Sametime") file for whiteboard display. After converting your file, return to the Files tab on the New Meeting page to attach the file to the whiteboard.
4. Click OK.
5. Repeat steps 1 - 4 until you have attached all of the files that you want to display on the whiteboard.

   Note Each file that you attach to a meeting must have a unique name. You cannot attach two files with the same name to a meeting.

6. After you have attached all of the files, click Save on the New Meeting page or continue to the appropriate tab to enter more information for the meeting. After you save the meeting, the files you have attached will appear in the first drop-down box in the whiteboard.

Note If you are having difficulty attaching a file, the Meeting Center might have reached the limit of information it can hold. Check with your system administrator to ensure that the finished meetings on the Meeting Center have been archived or deleted.

Tip You can delete files when editing a meeting.

See also:

• Files: Attachments for the Whiteboard
• Attaching a File During a Meeting
• Converting Files with Sametime Print Capture
• Creating a Scheduled Meeting
• Editing a Scheduled Meeting
• Saving Meeting Information