Editing Files
During a Sametime online meeting, you can use screen sharing or the whiteboard to edit files. Although both tools help you share and present information, they have significantly different purposes. See "Presenting Information in a Meeting" to choose the best tool for your purposes.
Using Screen Sharing to Edit Files
To use screen sharing to edit your file, open the file in the appropriate program on your computer. Use the "Share a Program" method of screen sharing to share the file with other meeting participants. You can allow other participants to control the program and edit the file. Participants must have permission to edit/share before they can control the shared program. See "Presenting Information with Screen Sharing" for more information.
Using the Whiteboard to Edit Files
To use the whiteboard to edit your file, attach the file when scheduling the meeting in the Meeting Center. The Moderator can also attach the file during the meeting. You cannot attach whiteboard files to instant meetings. After attaching the file and saving the scheduled meeting, attend the meeting and select the file in the drop-down box at the top of the whiteboard. All participants who have permission to edit/share can use the whiteboard tools to edit the file. See "Presenting Information with the Whiteboard" for more information.
When you attach a file to the whiteboard, the file is converted to a suitable format for whiteboard display. When you edit the file, you make changes to the file in its new format but not in its original format. For example, if you attach a Lotus 1-2-3 file to the whiteboard, you cannot edit and save the changes in Lotus 1-2-3 format. You can, however, edit the file and save the changes as an attachment to the meeting details. (See "Saving Meeting Information".) If you need to save your edits in the original file format, use screen sharing to edit the file.