Using Screen Sharing for a Presentation
You can use either the whiteboard or screen sharing to give a presentation. Choose screen sharing when you want to share animated graphics, allow others to change your original file, or save your presentation in its original format.
You can also use screen sharing to demonstrate a process. For example, you might want to use screen sharing to teach a large number of people how to use a software program.
To give a presentation with screen sharing:
- Choose a sharing method. The method you choose depends on your purpose. For example, if you want to present a file that you prepared in Lotus Freelance Graphics, open Freelance Graphics on your computer, choose "Share a Program," select Freelance Graphics, click Share Program, and open your file. See "How to Share Your Screen" for more information.
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Present your information. The way you conduct your presentation depends on how much interaction you want in the meeting.
- Many presentations do not require other participants to edit the shared information. If you do not want others to make changes to your presentation, do not allow others to control the screen. Continue with your presentation and proceed to step 3.
- If you do want others to make changes to your presentation (for example, if you want to allow someone to edit the file you are sharing), allow others to control the screen. (Remember that during broadcast meetings, most people can only watch and listen, but you can allow other presenters to control the shared screen.)
- Save your presentation file. Save the file on your computer.
- Stop sharing. When you are finished, stop sharing.
Note Do not leave the meeting while sharing your screen. If you do, others will no longer be able to see the shared screen. Be sure to stop sharing before you leave the meeting.