How to Share Your Screen
You can share your screen in three ways:
- Share a Program: Use this method when you want to share a specific program on your computer. This method is a good choice if you are concerned about preserving private information, because the windows of other programs are hidden from meeting participants. For example, you can share a Lotus 1-2-3 file in a meeting, and other participants see only the Lotus 1-2-3 window from your screen.
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Share My Entire Screen: Use this method when you want to easily switch between multiple programs. Other participants can see everything on your screen, including icons, programs, and the desktop, so you must carefully consider your need to preserve private information. This method might be slower than the other two methods.
Note When you share your entire screen, a message informing you that you are sharing your screen appears. By default, you begin by sharing the Meeting Room. To share something else, minimize the Meeting Room by clicking the minimize button. (Do not click the X button.)
- Share Part of My Screen with a Frame: Use this method when you want the most control over what other participants can see. When you share part of your screen, other participants see only what is enclosed within the borders of the resizable frame.
Remember that security risks increase when you allow other participants to control your screen, no matter which sharing method you choose.
Sharing Your Screen
Before sharing your screen and allowing others to control it, read "Ensuring Security."
You must have permission to edit/share to share your screen. To check that you have permission, move your mouse pointer over your name in the Participant List and read the tooltip. If you do not have permission, see "Asking for Permissions."
- Make sure that any programs that you want to share are open.
- Choose a screen-sharing method from the Tools menu or the screen-sharing toolbar:
Share a Program
Share My Entire Screen
Share Part of My Screen with a Frame - If you chose "Share a Program" in step 2, select a program and click Share Program. The program automatically appears on your screen. If you chose another screen-sharing method, skip to step 4.
Tip Click Refresh List to update the list of programs that are open on your computer.
- Confirm that you are sharing. When you are sharing, you see a Stop Sharing button in the title bar of the shared area. You also see a sharing icon
next to your name in the Participant List details. Participants see your initials beside the cursor in the shared screen.
- To switch sharing methods, choose Tools, and then choose another one of the methods listed in step 2.
Tip Stop sharing your screen before you leave a meeting. If you leave a meeting while sharing your screen, other participants cannot see the shared screen.
Stop Sharing
You can stop sharing information at any time, even when another participant is controlling your screen. To stop sharing, click Stop Sharing on the screen-sharing toolbar or choose Tools - Stop Sharing.