Presenting Information with the Whiteboard
You can use the whiteboard to present an attached file or to create a presentation with the whiteboard tools. Use the whiteboard when:
- You have a lot of information that you want to discuss in a short period of time.
- You have a slow computer or you have many programs open at once.
- You want to annotate or highlight the content of your presentation.
- You do not want others to edit your original document.
- You want to be sure that people can review your presentation before the meeting begins.
- You want to save the shared file as an attachment to the meeting details.
Whether you are presenting a file that you have prepared in advance or drawing on the blank whiteboard to create your own presentation, you can use the whiteboard tools to draw shapes, enter text, and customize your presentation.
Tip While you are presenting information on the whiteboard, you can change how you view the information. For example, you can make all of the information fit on the whiteboard at once, or you can make the information occupy all of the space on your computer screen. See "Fitting the Shared Area to the Window" and "Making the Shared Area Full Screen" for more information.
Note The whiteboard tool pointer tool is not available in a recorded meeting. If a user selects the whiteboard pointer tool while a meeting is being recorded, the following message appears:
"Pointer Tool Disabled Not All Participants Support This Tool."
The user is unable to use the pointer tool in the meeting.
Permission to Edit/Share
Before you can use the whiteboard to give a presentation, you must have permission to edit/share. To make sure that you have permission, move the mouse pointer over your name in the Participant List and look at the tooltip. See "Viewing Your Permissions" for more information. You might need to ask the Moderator to give you permission to edit/share.
Note Your company might use any of the following products to write on a physical whiteboard and then save that information as an electronic file:
- SMART Interactive Whiteboard
- mimio
- eBeam
If you use any of these products, launch that product's desktop software and then use screen sharing to present the electronic file to everyone in the meeting.