Presenting an Attached File
You can use the whiteboard to present an attached file. You can attach the file while scheduling the meeting. The Moderator can also attach a file during the meeting. (Before you attach a file to a meeting, you must prepare the file.) To present the file on the whiteboard, make sure that the file is selected in the first drop-down box above the whiteboard.
Switching Pages in the File
To switch pages within the file, use the back arrow 
and the forward arrow 
on the whiteboard toolbar. You can also move through the pages in the file by using the second drop-down box above the whiteboard.
Tip When moving forward or back several pages in a file (for example, from page 3 to page 10), use the drop-down box rather than the forward and back arrows. Using the drop-down box ensures that your pages are presented as quickly as possible.
Emphasizing Important Information
You can draw on the whiteboard to emphasize important information in your presentation. For example, you can draw a circle around an illustration, or you can underline a particular word in red. You can also use the Pointer Tool to point to an item on the whiteboard. When you draw something or enter text on the whiteboard, everyone in the meeting can see it.
The table below describes how you can use the whiteboard tools to emphasize important information.
|
Action |
Description |
|---|---|
|
Pointing |
Use the Pointer Tool to emphasize an important item. |
|
Underlining |
Use the Line Tool or the Pen Tool to underline information in your presentation. You can also choose a color and a width for your line. |
|
Drawing a Circle |
Use the Oval Tool or the Pen Tool to draw a circle around an item in your presentation. |
|
Drawing a Rectangle |
Use the Rectangle Tool to place a box around information in your presentation. |
|
Entering Text |
Use the Text Tool to enter text on the whiteboard. For example, you can enter a label for an illustration or describe a process. |
For more information about the whiteboard tools, see "Drawing on the Whiteboard" and "Entering Text."
Customizing Your Presentation
After you have drawn shapes and lines and entered text in your presentation, you can customize the appearance or change the location of the shapes and text on the whiteboard. For example, you can change the color of text, lines, and shapes on the whiteboard, or you can move a shape you have drawn to another location.
Saving the File
If you want to save the changes to your file, ask the Moderator to save the file. (Only the Moderator can save a whiteboard file.) Meeting participants can view the changed file on the Meeting Details page.
Note Saving a whiteboard file does not change the original version of the file. After the Moderator saves the file, two versions of the file are available on the Meeting Details page (the original version of the file and the changed version of the file). The original version of the file retains the original file extension; the new version of the file will have an SWB or an RTF extension. See the "Whiteboard Attachments" section of the topic "Accessing Meeting Details" for more information.