Starting an Instant Meeting from the Participant List of an Active Meeting

Before you start an instant meeting from the Participant List, you should be aware of the following information:

• When you start an instant meeting from an active meeting, the original meeting remains open in a browser window on your computer, and you are still a participant in that meeting. To return to the original meeting, select the browser window that contains the active meeting.
• If both the original meeting and the instant meeting that you are starting include computer audio, everyone in both meetings can hear you when you speak. To prevent people in the original meeting from hearing you, either leave that meeting or mute your microphone and your speakers in that meeting.
• When the instant meeting begins, it does not contain any information (such as a chat transcript or a whiteboard file) from the original meeting.

To start the instant meeting:

1. Select your name in the Participant List and read the tooltip to ensure that you have permission to edit/share. If necessary, you can ask the Moderator for permission.

   Note You do not need permission to edit/share to start an instant chat meeting.

2. Select one or more green names in the Participant List.
3. Right-click on the name and choose an option:
   • New Chat: Exchange text messages.
   • New Audio Meeting: Communicate using computer audio.
   • New Video Meeting: Communicate using computer audio and video.
   • New Sharing Meeting: Present information using the whiteboard or screen sharing. You can also view Web sites and participate in polls.
   • New Collaboration Meeting: Use all of the available Sametime tools.

     Tip You can also select an option from the Meeting - People menu. To start an instant chat meeting with one other person, double-click that person's name.

4. If you are starting a chat meeting with one other person, you can enter text in the Send Message dialog box and send the message immediately. If you are starting a chat meeting with more than one other person, of if you are starting another kind of instant meeting, the "Invite to a Meeting" dialog box appears.
5. Enter the appropriate information in the "Invite to a Meeting" dialog box. You can change the following information:
   • The topic
   • The message
   • The list of invitees - To add people to the list of Invitees, click Add Invitees. Enter a user name in the "Add to Invitation" dialog box. You can enter a first name, last name, or both first and last names. (If more than one person has the name you enter, a list appears and you can choose the appropriate name.) To find a person's name in your company's Directory, click Directory. (See "Searching for Names in the Directory" for more information.)
   • Tools. To add a tool to your meeting, select the check box next to the tool so that a check mark appears. To remove a tool, clear the appropriate check box. Before including audio and video tools, check the available audio and video tools of the people you want to invite.
   • Security. Make sure the "Secure meeting" option is selected if you want the meeting to be encrypted. If security is not an issue, you do not need to select this option.
6. Click Send. An invitation is sent to the appropriate people; they can respond to the invitation by sending you a private message, joining the meeting, or closing the invitation dialog box.

Note You cannot invite someone whose status is "Offline" or "Do Not Disturb Me" to a meeting.

See also:

• Starting an Instant Meeting