Searching for Names in the Directory

The Directory is a master list of all people associated with your company. Your system administrator maintains your company's Directory.

You can search your company's Directory to locate the names of users and public groups. Your company's Directory does not contain external users or personal groups. Searching the Directory allows you to locate people or groups even when you do not know the exact spelling of their names.

You can access the Directory when you:

• Add names to your contact list.
• Add names to the Who Can See If I Am Online list.
• Invite other people to a meeting.
• Add names to a meeting invitation.

Follow these steps to search the Directory:

1. Click Directory.
2. Choose a Directory from the drop-down list. When the contents of the selected Directory appear, you can browse the Directory contents or search for a specific name:
   • Browse the Directory: Use the Next Page and Previous Page buttons to page through the Directory list.
   • Search the Directory: Enter a group name or a person's name in the Search field and click Search.

     Tip To see the members of a particular group, select the group and click Contents.

3. Select the names and/or groups that you want to add to your list or invitation. Hold CTRL to select multiple names; hold SHIFT to select multiple names that are adjacent to one another in the list.

   Note If you are adding names to the Who Can See If I Am Online list, you must add individual names. You cannot add groups to this list.

4. Do one of the following:
   • If you are adding names to the Who Can See If I Am Online list, adding names to a meeting invitation, or inviting other people to a meeting, skip to step 5.
   • If you are adding individual names to your contact list, you must add them to a personal group. Select an existing personal group from the drop-down list, or enter a name for a new personal group.
   • If you are adding multiple names to your contact list, you must add all the names to the same personal group. Select an existing personal group from the drop-down list, or enter a name for a new personal group.
5. Click Add.
6. If any of the names or groups that you selected matches more than one entry in the Directory, a list of matching names appears. Select the correct name from the list and click Add.
7. Click Close.

Tip If you added a public group to your contact list but do not see the group in the your contact list, your contact list is probably configured to display only online people. If none of the group members is currently online, the group does not appear in your contact list. See "Displaying Online People or All People" for more information.

Note If your system administrator has installed the Enterprise Meeting Server (EMS), you may not see a full list of names, you may see a subset of the names in the directory. If you do not see a specific name on the list, you can narrow the list by typing the first few letters of the person's name. When you do, additional names are listed that are similar to the name you are searching for. For example, if you type Don in the search box, names beginning with those three letters (such as Don, Donald, Donna) will display, and names such as Dave and Diane will not. The EMS is a separate feature; it is not part of Sametime 7.0. See your system administrator for more information.

See also:

• Adding a Group to the Contact List
• Adding an Individual Name to the Contact List
• Determining Who Sees You Online