Checking Available Audio and Video Tools
If you want to include computer audio and video in an instant meeting, you should verify that the people you are inviting to the meeting have the required audio and video tools on their computers. You can use this information to decide which kind of instant meeting is most appropriate.
The tools are:
- Microphone: To speak during meetings, participants must have a microphone.
- Speakers: To hear other people speak during meetings, participants must have speakers.
- Video Camera: Participants without cameras can see the video images of other participants, but they cannot send their own video images.
To check the available tools:
- Select a name or names in the contact list or the Participant List of an active meeting.
- Do one of the following:
- In Sametime Connect, choose Meeting - Available A/V Tools or right-click and choose the Available Tools option from the shortcut menu.
- In the Meeting Room (during an active meeting), choose Meeting - People - Participants' A/V Tools.
- The list of available tools appears:
- A check mark under a tool icon indicates that the participant has that tool.
- An "X" under a tool icon indicates that the participant does not have that tool.
- A question mark under a tool icon indicates either that the participant is using a version of Sametime that does not support audio and video, or that the participant has not entered information about his or her audio/video tools. (If a participant does not have audio/video tools, he or she can still participate in an audio/video meeting. The participant will see shared information in the meeting but will not see video or hear audio.)
- Click Close to close the Available Tools dialog box.
Tip You can also view available audio/video tools for invitees in the dialog box that appears when you start a meeting and in the dialog box that appears when you are inviting others to a meeting in progress.