Starting an Instant Meeting from Sametime Connect
To start an instant meeting from Sametime Connect:
- Select one or more green names in the list.
- Right-click on the name and choose one of the options listed below. Each option includes default tools. For example, an audio meeting includes computer audio. You can add or remove tools before sending the meeting invitation. See step 4 for more information about tools.
- Chat: Exchange text messages.
- Audio: Communicate using computer audio.
- Video: Communicate using computer audio and video.
- Share: Present information using the whiteboard or screen sharing.
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Collaborate: Use all of the available Sametime tools.
Tip You can also select the above options from the Meeting menu or click the appropriate meeting icon. You can start a chat meeting with one other person, double-click that person's name.
Note When you are using audio and video in a meeting and you start an instant audio/video meeting, your voice is heard in both meetings. Mute your microphone in the original meeting so that you are only heard in the second meeting.
- If you are starting a chat meeting with one other person, you can enter text in the Send Message dialog box and send the message immediately. Go to step 6. If you are starting a chat meeting with more than one other person, or if you are starting a different kind of instant meeting, the Start Instant Meeting dialog box appears.
- Enter the appropriate information in the Start Instant Meeting dialog box:
- The Topic - You can leave the default topic or change it.
- The invitation message - You can leave the default message or change it.
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The list of invitees - To add people to the list of invitees, click Add Invitees. Enter a user name in the "Add to Invitation" dialog box. You can enter a first name, last name, or both first and last names. (If more than one person has the name you enter, a list appears and you can choose the appropriate name.) To find a person's name in your company's directory, click Directory. (See "Searching for Names in the Directory" for more information.)
Tip If you are using Sametime Connect for the desktop, you can add names to the list by dragging and dropping a user name or group from the contact list to the invitees list.
- Tools - To add a tool to your meeting, click the check box next to the tool so that a check mark appears. To remove a tool, click the appropriate check box to remove the check mark. (Before including audio and video tools, check the available audio and video tools of the people you want to invite.)
- Security - Select the "Secure meeting" option to ensure that your meeting is encrypted. Encryption ensures that no one outside your meeting can read your messages. You can only use encryption in a meeting if everyone is using Sametime Connect version 1.5 or higher. If a user of an earlier version of Sametime (version 1.0 and earlier) participates in the conversation, the messages will not be encrypted. If security is not an issue, you do not need to select this option.
- Click Send. An invitation is sent to the appropriate people; they can respond to the invitation by sending you a private message, joining the meeting, or closing the invitation dialog box.
Note You cannot invite someone whose status is "Offline" or "Do Not Disturb Me" to an instant meeting.