Transferring a File
Sametime 7.0 allows you to immediately transfer a file to another meeting participant. For example, if Maria and Etienne are discussing a document during a chat meeting, Maria can select Etienne's name in her contact list and send the document to him. You must transfer one file at a time, and you must transfer the file to one person at a time. File transfers are automatically encrypted to secure your information.
Tip To protect yourself from computer viruses that might be spread through file transfers, use current anti-virus software. Make sure that the software's real-time protection settings are enabled and set to scan all files.
You can transfer a file to anyone in:
- The Participant List of a meeting.
- Your contact list. You can transfer files to people with Active or Away status. If you transfer a file to someone with Away status, the transfer does not begin until the person returns to the computer and accepts the transfer. You cannot transfer files to external users.
- A chat meeting.
Note You cannot transfer a file to external users.
To transfer a file:
- Do one of the following:
- Instant Chat Meeting: If you are chatting with only one other person, choose Meeting - Send File. If you are chatting with two or more people, select a name from the Participant List and choose Meeting - People - Send File, or right-click the selected name and choose Send File from the shortcut menu.
- Instant or Scheduled Meeting: Select a name from the Participant List or the Participant List details, and choose Meeting - People - Send File. You can also select a name, right-click, and choose Send File from the shortcut menu.
- Contact List: You can transfer a file to a person who appears in your contact list even if you are not in a meeting with that person. Select a name and choose Meeting - Send File, or right-click the selected name and choose Send File from the shortcut menu.
- The Send File dialog box appears. Type the full path and name of the file, or click Browse to select the file. You can transfer only one file at a time.
Note Your system administrator determines the maximum file size allowed for file transfers. This size limit appears beneath the "File to Send" field.
- (Optional) Type a description of the file.
- Click Send.
- The File Transfer Status dialog box appears:
- If the recipient accepts the file transfer, a status bar tracks the transfer process. You can select the check box to automatically close the dialog box once the transfer is complete.
- If the recipient declines the transfer, a message appears on your screen.
- Click Close if you did not select the check box to automatically close the dialog box in step 5.
Tip You can stop a file transfer that is in progress by clicking Cancel. For example, you might want to cancel a file transfer that is taking too long.
Accepting a File Transfer
When other people transfer files to you, a Receive File dialog box appears on your screen. Follow these steps to accept the file transfer:
- The default location for transferred files is the C:\Program Files\Lotus\Sametime Client\Transferred files directory. If you want to save the file in a different folder, click Browse and select a different location. You can change the name of the file by typing a new name in the "File name" field. Click Save.
- Click Accept.
- The File Transfer Status dialog box appears. If you want to close this dialog box automatically after the transfer is complete, select the appropriate check box.
- If you do not automatically close the dialog box in step 3, you can do either of the following once the transfer is complete:
- Click Open to open the file.
- Click Close to close the dialog box without opening the file.
Tip You can stop a file transfer that is in progress by clicking Cancel. For example, you might want to cancel a file transfer that is taking too long.
Declining or Cancelling a File Transfer
To decline a file transfer, click Decline when the Receive File dialog box appears. The person who sent the file receives a message indicating that you declined the file transfer.
To cancel a file transfer that is already in progress, click Cancel at any time. For example, you might want to cancel a file transfer that is taking too long.