Repeating the Meeting

You can repeat a meeting that you are scheduling. For example, you can repeat the meeting every Tuesday at 10:00 a.m. for two months. When you repeat a meeting, the Moderator for the first meeting is the Moderator for every meeting in the series.

When you schedule a telephone conference call with your meeting, you can only use some of the available options for repeating the meeting. For example, when your meeting includes a telephone conference call, you cannot schedule a series of meetings that results in more than 100 meetings. If there is a problem scheduling the conference calls for a series of meetings, the series of meetings is not saved.

Note You can use Sametime to schedule a telephone conference call only if your server includes this capability. See your system administrator for more information.

To schedule a repeating meeting:

1. After choosing a date and time for the meeting to start, click Repeat.
2. In the Repeat Rules dialog box, use the "Repeat meeting" field to specify how often you want to repeat the meeting: Daily, Weekly, "Monthly by Date," "Monthly by Day," Yearly, or Custom.

   If you are scheduling a telephone conference call with the meeting, you must select either Daily, Weekly, or "Monthly by Date" in the Repeat field. You must also make the following selections:

   • For each option, you must select only one day or date to repeat the meeting. For example, you can repeat the meeting every Monday, but you cannot repeat it every Monday and Wednesday. Similarly, you can repeat the meeting every month on the first day, but not on the first and second day.
   • If you select Weekly, you can only repeat the meeting every week or every second week. The first meeting in the series must be the same day of the week as the chosen repeat day. For example, if the first meeting is scheduled for a Monday, then all other meetings in the series must also occur on Mondays.
3. Enter the date for the first meeting in the "Starting date" field.

   Tip You might see double arrows, single arrows, or a calendar next to the "Starting date" field. See "Scheduling the Meeting" for information about these controls.

4. If you chose Custom in step 2, enter the dates you want to repeat the meeting and go to step 7.
5. Do one of the following:
   • Click Until and enter the last date for the meeting series.
   • Click For and specify how long you want to continue the meeting series.
6. If you chose to repeat the meeting Daily, "Monthly by Date," or Yearly, specify a choice for weekend meetings: Don't Move, "Move to Friday," "Move to Monday," "Move to Nearest Weekday," or Delete.
7. Click OK to close the dialog box and return to the Essentials tab. When you save your meeting, Sametime creates a series of meetings with the settings you selected in the Repeat Rules dialog box.

See also:

• Essentials: What You Must Do
• Creating a Scheduled Meeting
• Editing a Scheduled Meeting