Preparing for a Scheduled Meeting
You should prepare for a meeting, just as you would for a regular meeting. Follow these tips to help you prepare:
- Before attending your first meeting, attend a test meeting to ensure that Sametime is functioning properly.
- Be familiar with the purpose, content, and participants for your meeting. These factors will help you choose a meeting type when scheduling the meeting.
- Contact the people who will be attending your meeting before you schedule the meeting and find out how they access Sametime. Use the information in "Locations: Ensuring that Everyone Can Attend" to make sure everyone can access your meeting.
- If you plan to attach a file to present on the whiteboard, follow the tips in "Preparing a File" to make sure that the file will display well. Also, see the list of file types to determine if Sametime can automatically convert your file for whiteboard display. If your file type is not in the list, use Sametime Print Capture to convert your file to a Sametime file (FST, or "File for Sametime") for whiteboard display.
- If you are unfamiliar with the available tools for meetings, use the information in "Tools: How to Get Your Work Done" and "Presenting Information in a Meeting" to help you make choices when scheduling the meeting.
- Decide what type of audio to use in the meeting. Sametime allows you to use computer audio and video or to associate a telephone conference call with your meeting.
- If your meeting includes confidential information, review the topic "Security: Protecting the Meeting" for ideas about keeping your meeting content private.
- If you plan to use screen sharing in your meeting, you need to know how to protect the confidential information on your computer. Review "Ensuring Security" before sharing your screen.