Monitoring the Length of the Meeting
During a meeting, the Moderator can monitor the length of the meeting to ensure that it does not end before the participants have concluded their business or continue after all the participants have left. For example, the Moderator can extend the meeting for half an hour or end the meeting if the participants have concluded their business sooner than expected.
Although the Moderator controls the meeting duration, the system administrator can choose to automatically extend all Sametime meetings by a designated length of time. If the administrator does not automatically extend all meetings, your meeting will end at the designated time, and you will lose any unsaved meeting information (such as an annotated whiteboard file). To prevent this situation, the Moderator can extend the meeting duration using the procedure below.
Changing the Duration of the Meeting
The Moderator can lengthen or shorten the meeting at any time during the meeting.
- Choose Meeting - Change Duration.
- Change the duration of the meeting. You might see any of the following controls:
- A Duration field with double and single arrows on either side. Use the double arrows to change the length of the meeting in increments of an hour. Use the single arrows to change the length of the meeting in increments of 15 minutes. You can also enter the duration directly in the Duration field.
- Separate fields for hours and minutes. Use the arrows next to the "hours" field to change the length of the meeting in increments of one hour. Use the arrows next to the "minutes" field to change the length of the meeting in increments of fifteen minutes. You can also enter the duration directly in the "hours" and "minutes" fields.
- Click OK.
Note If your meeting includes a telephone conference call, the duration of the call is not changed when you change the duration of the meeting.
Ending the Meeting
The Moderator can end the meeting for all participants by choosing Meeting - End Meeting at any time during the meeting. The meeting ends immediately for all participants, and the Meeting Room closes.
A meeting does not automatically end when the Moderator leaves. If only one person has moderated a meeting, the meeting continues without a Moderator when the Moderator leaves. Participants are then unable to control many aspects of the meeting. To prevent this situation, the Moderator should always select another Moderator before leaving the meeting. See "Moderating a Meeting" for more information.
Note If your meeting includes a telephone conference call, the call does not automatically end when you end the meeting. The call continues until the scheduled end time for the meeting unless you manually end the call in a separate procedure.