Choosing Participants for the Meeting
When you choose participants for a meeting, the meeting is restricted to those people; only they can see the meeting listed in the Meeting Center. This option is a good choice if you only want specific people to see information about the meeting and to attend the meeting. This option is particularly secure because everyone who attends the meeting must log on to Sametime with a user name and password.
Note Choosing participants for a meeting does not invite those people to the meeting. You must e-mail the participants for the meeting and let them know the meeting name and start time before anyone can attend the meeting.
To choose participants:
- Click "Add or Remove People" on the Security tab of the New Meeting page in the Meeting Center.
- If necessary, select a Directory in the Directory drop-down box. For example, you might want to make sure that your company's Directory appears in the box.
Note If there is only one choice in the Directory drop-down box, your organization only has one Directory available. See your system administrator for more information.
- Enter a name or group in the "Search for person or group" field. You can enter a last name in the field, or you can enter a last name followed by a first name.
- Click Search.
- Select the appropriate name or group in the box.
Tip Use the arrows to move through the list of names in the Directory.
- (Optional) To see the names of people in a group, select the group and click Contents. View the members of the group in the Group Contents dialog box and click OK.
- Do one of the following:
- To choose the selected person or group as a meeting participant, click Add. The name is added to the "Restrict To" box on the right of the dialog box.
- To remove the selected person or group from the list of meeting participants, click Remove. The name or group is removed from the "Restrict To" box on the right of the dialog box.
- Repeat steps 2 - 7 until you have selected all participants for the meeting.
- Click OK. The names of the participants appear in the "Restrict the meeting to the following people only" box on the Security tab.