Viewing and Attending a Scheduled Meeting (without Search)

You can use the Meeting Center to view and attend meetings. For example, you might need to attend a meeting that is currently in progress, edit the details for a meeting that occurs in the future, or view a recorded meeting. See the procedures below for more information.

Note If your system administrator has installed the Enterprise Meeting Server (EMS), you can use the Meeting Center to search for meetings before attending them. The EMS is a separate feature; it is not part of Sametime 7.0. See your system administrator for more information.

Attending from the Correct Sametime Server

If you are unsure which server you should use to attend, contact your system administrator. See "Locations: Ensuring That Everyone Can Attend" for more information.

Attending a Meeting

1. If required, log on to Sametime. If you are the Moderator or if you might become the Moderator during the meeting, you must log on to Sametime before attending the meeting.
2. Find the meeting name in one of the views of the Meeting Center:
   • Active: Meetings that are currently in progress
   • Scheduled: Meetings that are scheduled for a future date and time
   • Finished: Meetings that are completed
   • Today: Meetings for the current day
   • Unlisted Meeting: Meetings that are not listed in the Meeting Center. If your meeting is unlisted, follow the "Attending an Unlisted Meeting" procedure below to attend the meeting.
   • All Meetings: All of the meetings that are listed in the Meeting Center
   • My Meetings: Meetings that you have created and meetings created by other people that you are invited to, you were made the moderator, or you were added as a presenter
   • Recorded: Meetings that have been recorded. To view a recorded meeting, click the meeting name. The Meeting Details page appears. Click "Replay the Meeting" to view the meeting.
   • Calendar: Meetings by date
3. Click the meeting name. (If the meeting is scheduled to begin at a later date and time or if it has already occurred, enter the password if one is required. The meeting details appear.)

   Note If you are attending your first Sametime meeting, you need to download the Meeting Room before attending.

4. If you are prompted to choose how your name will appear in the Participant List, enter a name. You can enter a first name or a first and last name. You do not have to enter your Sametime user name. Click OK.

   Note Entering a name does not log you on to Sametime.

5. If required, enter the meeting password. Click OK. The Meeting Room appears.
6. If the meeting includes a telephone conference call, remember to attend the conference call.

Attending an Unlisted Meeting

1. If required, log on to Sametime. If you are the Moderator or the person who created the meeting, you must log on to Sametime before attending the meeting.
2. In the Meeting Center, click Unlisted Meeting.
3. Enter the meeting name that you obtained from the Moderator. Click OK.
4. If the meeting is scheduled to begin at a later date and time, or if it has already occurred, enter the password if one is required. The meeting details appear.

   Note If you are attending your first Sametime meeting, you need to download the Meeting Room before attending.

5. If you are prompted to choose how your name will appear in the Participant List, enter a name. You can enter a first name or a first and last name. You do not have to enter your Sametime user name. Click OK.

   Note Entering a name does not log you on to Sametime.

6. If required, enter the meeting password. Click OK. The Meeting Room appears.
7. If the meeting includes a telephone conference call, remember to attend the conference.

You might see more than one unlisted meeting with the same name. (For example, repeating meetings create several meetings with the same name.) If there is only one active unlisted meeting with the name you entered, you will be prompted to join that meeting. If there are several active unlisted meetings, use the date, time, and Moderator's name to determine which meeting to attend.

See also:

• Special Options for Scheduled Meetings
• Attending an Instant Meeting
• Accessing Meeting Details