Sending Announcements

Announcements are one-way, real-time communications that do not usually require a response. Use an announcement if you need to quickly communicate information to people without generating a discussion.

You can send announcements to regular users who have an Active or Away online status. (People who are Away can see the announcement whenever they return to their computers.) You cannot send announcements to external users or people with a status of Do Not Disturb or Offline.

Note Announcements are not secured with encryption.

Follow these steps to send an announcement:

1. Select the names of the people to receive the announcement. You must select green names (people who are currently online).
2. Open the Announcement dialog box in one of three ways:
   • Click the announcement icon.
   • Choose Meeting - "Send an Announcement."
   • Right-click a selected name and choose "Send an Announcement" from the shortcut menu.
3. Enter your message.
4. If you want to allow recipients to reply directly to the announcement, select "Allow people to respond to me."
5. Click Send.

Note There are several cases, when broadcast announcements do not reach all intended recipients. For example, old clients, external users, mobile users and others will not get the announcement.

See also:

• Sending Instant Messages
• Chatting with People