Handling Permissions
Only the Meeting Moderator can grant and revoke permissions. The types of permission in Sametime are:
- Permission to edit/share: Permission to draw on the whiteboard, share a screen, control the shared screen, and start instant meetings from the Meeting Room Participant List. (The administrator determines which tools are available and if passing control of the shared screen is allowed.)
- Permission to speak: Permission to use computer audio and video and the audio/video controls during the meeting.
Chatting, viewing sent Web pages, participating in polls, transferring files, and raising a hand do not require permissions. If a meeting includes these tools, all participants can use any of the tools at any time.
Permissions in Different Types of Meetings
Instant Meetings
The participant who starts the instant meeting is the Moderator. At the start of the meeting, all participants, including the Moderator, have all permissions. After the meeting starts, the Moderator can revoke and grant permissions.
Scheduled Meetings
The creator of the meeting selects the Moderator. The Moderator always has all permissions, but the meeting type determines which permissions other participants can have:
- Collaboration Meeting: All participants have all permissions. After the meeting starts, the Moderator can revoke and grant permissions.
- Moderated Presentation or Demo: Only the Moderator has permissions. After the meeting starts, the Moderator can grant and revoke permissions.
- Broadcast Presentation or Demo: All presenters have all permissions. After the meeting starts, the Moderator can revoke and grant the presenters' permissions. Audience members have no permissions and cannot be granted permissions.
Granting and Revoking Permissions
The Moderator can grant and revoke permissions by selecting a participant's name and choosing an option from the Permissions menu or right-clicking the selected name and choosing an item from the shortcut menu.
The table below describes the items on the Permissions menu.
|
Menu Item |
Description |
|---|---|
|
Give Microphone to Next Person |
In a meeting that includes computer audio in Request Microphone mode, the Moderator can pass the microphone from the current speaker to the next participant who is waiting to talk. See "Conducting an Audio Meeting" for information. |
|
Grant |
Grants permissions to selected participants. Select participants' names from the Participant List or the Participant List details, and choose All Permissions (permission to edit/share and permission to speak), "Permission to Speak," or "Permission to Edit/Share." Check marks for the permissions appear next to the selected participants' names in the Participant List details. Note If the meeting does not include a tool, the permission column for that tool is unavailable. For example, if a meeting does not include computer audio and video, the "Permission to Speak" column is unavailable. |
|
Grant to Everyone |
Grants permissions to all participants. You do not need to select participants' names. Choose All Permissions (permission to edit/share and permission to speak), "Permission to Speak," or "Permission to Edit/Share." Check marks for the permissions appear next to all participants' names in the Participant List details. |
|
Revoke |
Revokes permissions from selected participants. Select participants' names from the Participant List or Participant List details, and choose All Permissions (permission to edit/share and permission to speak), "Permission to Speak," or "Permission to Edit/Share." The check marks next to the selected participants' names disappear. |
|
Revoke from Everyone |
Revokes permissions from all participants. You do not need to select participants' names. Choose All Permissions (permission to edit/share and permission to speak), "Permission to Speak," or "Permission to Edit/Share." The check marks next to the selected participants' names disappear. |
|
Switch Meeting Moderator |
Gives Moderator duties to another participant. See "Switching the Moderator" for information. |