• Enable or disable registration. If registration is enabled, you create your user name and logon password for Sametime and Sametime Connect. If registration is disabled, your system administrator assigns your user name and password.
• Require the following:
  • Participants to log on to use Sametime. If you must log on and registration is disabled, you can obtain a user name and password from your system administrator.
  • Participants to log on before attending or scheduling meetings.
  • Participants who do not log on to Sametime to customize their default names.

• Remove the following:
  • Polling
  • Send Web pages
  • Meeting Room chat
  • Screen sharing
  • The whiteboard
  • Computer audio
  • Computer video
  • Announcements
  • File transfer

    Note Tools can be removed after a meeting that uses the tools is scheduled. For example, you might select screen sharing when you create a meeting. If your administrator disables screen sharing before the meeting starts, screen sharing is still available during that meeting. However, no new meetings can be scheduled using that tool.

• Determine the following:
  • How screen sharing is used. For example, the administrator can disable the ability to allow other participants to control a shared screen.
  • Whether participants can save whiteboard files during meetings.

• Determine the following:
  • Which version(s) of Sametime Connect you can use: Sametime Connect for the desktop or Sametime Connect for browsers.
  • Whether to log all chat conversations.
• Enable or disable the following:
  • The ability to send announcements.
  • The ability to automatically log on to Sametime Connect.
  • The ability to save proxy and logon information.
  • The Connectivity tabs for Sametime Connect. Enable or disable the ability to include External users in your contact list.
  • Automatic encryption of certain data during instant meetings. Meeting Room chat and file transfers are always encrypted, but your system administrator decides whether to automatically encrypt other data such as whiteboard attachments, screen sharing, polls, and Web pages sent by the Moderator. If your administrator does not automatically encrypt this data, you can encrypt it by selecting "Secure meeting" in the Start Instant Meeting dialog box.
  • The ability to select a default log-in status (such as "I am active" or "I am away") for their Sametime Connect clients. This log-in status to other online members of the Sametime community at the time the user starts the Sametime Connect client. This feature must be implemented with the Sametime toolkit.

• Determine that MeetingPlace telephone conference calls are not available for meetings.
• Decide how you must schedule telephone conference calls. For example, the meeting creator might need to enter a MeetingPlace ID and password.
• Decide how you must attend telephone conference calls. For example, you might enter your own phone number so that MeetingPlace calls you, or you might dial a telephone number for the meeting.

• Automatically add all participants' names to the Meeting Details page after the meeting is over.
• Remove the "Broadcast Presentation or Demo" meeting type.
• Determine whether you must enter the number of participants when scheduling a meeting.
• Ensure that all meetings are automatically protected with encryption. The encryption check box is not visible on the Security tab of the New Meeting page when all meetings are automatically encrypted.
• Require passwords for all meetings.
• Allow participants to use a telephone to attend the audio portion of audio/video meetings.
• Automatically extend all meetings by a designated number of minutes. For example, the administrator can automatically extend all meetings by 15 minutes. If the administrator does not automatically extend all meetings, your meeting automatically ends at the designated time, and you lose any unsaved meeting information (such as an annotated whiteboard file).
• Determine that meetings are not recorded if space on the server is limited. This can result in a meeting that is only partially recorded.
• Remove the ability to record meetings.
• Import a recorded meeting to a specific server. For example, an administrator can import a recorded meeting to the server www.sametime.com. You can enter www.sametime.com in your browser and view the recording of the meeting, even if the meeting took place on a different server.
• Determine whether you see the Sametime Welcome page.
• Enable or disable the ability to transfer files.
• Specify a maximum size allowed for transferred files.

• Allow you to enable a meeting on multiple servers.
• Determine whether meetings can occur on servers within your organization, external to your organization, or both.

Your system administrator can incorporate Sametime features into other software programs or additional areas of Sametime. This expanded functionality lets you send instant messages and start instant meetings from any place that you see green names: e-mail messages, the Meeting Center, or other programs.

Your system administrator determines whether or not your organization uses the Enterprise Meeting Server (EMS). The EMS is not a part of Sametime 7.0. If you use the EMS:

• The Meeting Center includes new features, such as a search field that allows you to search for meetings by meeting name and Moderator name.
• Self registration and MeetingPlace telephone conference calls are not available.